Implementation Guides
This page is our internal-facing overview of how we bring new clients onto KnowMeQ. It covers how engagements get started, how we integrate with the systems you already run, how data moves through the platform, how we phase projects, and how we handle change management with your stakeholders.
How a new engagement gets going
Every KnowMeQ engagement begins the same way: a working conversation. Prospective clients request a free demo or book a call through the Calendly link on our homepage. From there, we walk you through a discovery session so we can map our three products to the outcomes you actually care about.
Our product lineup you can be onboarded onto:
- ArchieCPL — Automates Credit for Prior Learning (CPL) assessment and processes applications for course credits in minutes. Process CPL applications 50x faster with AI.
- Eddie / Ed-T — AI powered Credit Transfer infrastructure that complements college workflows, makes in-depth, scalable course precedent databases and dashboards to assist students and staff members to make high quality, accurate and fast credit transfer solutions
- Johari — Integrates KnowMeQ's suite of skills assessments, career recommender tool, ArchieCPL; used by companies for data informed upskilling and promotion planning, by individuals to make plans for new careers and upskilling and outplacement organizations to generate upskilling, next career / job plans for laid off persons
- Skills Assessor AQ — A suite of skills assessments that measures the skill levels of your entire workforce at any moment in time, against functional, foundational, and adaptability domains, surfaced through our Adaptability Quotient index.
- Career Recommender — Lets job seekers or internal employees discover new career and education pathways by uploading a resumé.
All three are web-based SaaS, so there is nothing to install on your end. Our AI tools were built with Canada's Vector Institute and are informed by skill and competency taxonomies that are internationally recognized.
ArchieCPL: two-week time-to-launch (typical)
ArchieCPL clients can be up and running, trained, and meeting students in two weeks.
We focus on being:
- Fast
- Accurate
- Trusted
- Affordable
Our Roadmap for Success (project phasing and milestones)
We deploy new client engagements in three named phases. Each phase has its own outcomes and gates before we move forward.
Phase 1 — Organizational Alignment
Before any technical setup, we lock down the business case internally with you.
- Conduct a cost-benefit analysis and define institutional goals.
- Secure stakeholder buy-in across faculty, administration, and (where relevant) student or worker engagement.
- Ensure compliance with the applicable privacy regulations for your jurisdiction: FERPA, GDPR, and PIPEDA as standard.
Phase 2 — Pilot & Integration
This is where technical integration with your existing systems and a controlled pilot begin.
- Integrate with your existing Student Information Systems (SIS), Customer Relationship Management (CRM), and Learning Management System (LMS) platforms.
- Run a closed pilot program with a single department, faculty, business unit, or cohort.
- Optimize workflows and train admissions, HR, or program-staff teams on day-to-day use of the tool.
Phase 3 — Full-Scale Adoption & Growth
Once the pilot has proven out, we scale.
- Expand AI-powered use of the product across the full organization or campus.
- Develop marketing and recruitment campaigns for experienced learners, internal mobility, or candidate pipelines as relevant.
- Establish structured feedback loops so system performance is measured and improved continuously.
System integrations (LMS, SIS, CRM, ERP-adjacent)
We design KnowMeQ to plug into the systems you already operate rather than replace them. Specifically, our ArchieCPL product is built to be a complement, not a workaround, for your existing stack.
- SIS integration — applicant records and credit recommendations flow from KnowMeQ into your Student Information System so course credits are reflected on academic transcripts.
- Examples of SIS platforms we can integrate with include PeopleSoft and Ellucian / Banner.
- We typically recommend integrating ArchieCPL with an SIS because it helps ArchieCPL be part of the full life cycle of the student.
- By integrating ArchieCPL with an SIS, colleges can identify retention, graduation, and conversion metrics for students and also foster relationships before, during, and after program completion.
- CRM integration — candidate and prospect data stays aligned with your recruitment and admissions CRM.
- LMS integration — assessment findings and learning pathways connect with the LMS where learners complete their training.
- We can integrate with Learning Management Systems.
For Skills Assessor AQ in employer settings, the output is an Adaptability Quotient score per employee and skills gap insights that can be acted on by HR, L&D, and operations teams using their existing tools.
For Career Recommender, the inputs are a resumé and career-history data; the outputs are role and education pathway recommendations. Where a client wants those outputs written back to an HRIS, ATS, or student-record system, we handle that as part of the integration scope.
Data migration steps (ArchieCPL reference flow)
The end-to-end data flow we run for ArchieCPL — our most data-intensive product — looks like this and is the reference pattern for similar engagements:
- Applicant uploads their resume or transcript to Archie.
- Archie's AI evaluates skills, education, and experience against postsecondary programs and course learning outcomes for credit recognition.
- The applicant receives prior learning credit recommendations, plus a confidence score / predictor of credit application success, instantly.
- Applicant meets with your college administrator to review the application and receive credit approval.
- Applicant begins their faster, less expensive post-secondary journey.
- Course credits approved through ArchieCPL are added to the academic transcript.
For employer and government engagements, the equivalent flow is: Skills Assessor AQ results are generated Career Recommender uses the profile to suggest next-step roles or funded training programs learner or worker is enrolled through your existing HR, training-program, or student system.
Change management and stakeholder training
We treat change management as a phase, not an afterthought. Inside the Roadmap for Success, we specifically secure buy-in across faculty, administration, and the affected user community before any integration begins, and we train the people who keep the system running day-to-day inside the pilot phase itself.
- For colleges using ArchieCPL, we train admissions teams to review Archie-generated credit recommendations and shepherd applicants through approval.
- For employers using Skills Assessor AQ, we train HR, L&D, and people-managers on how to read Adaptability Quotient results and translate them into upskilling plans.
- For governments and workforce programs, we train program officers and career advisors on how to use Career Recommender outputs to guide mid-career shifters.
We also run a structured feedback loop with you in Phase 3 so issues raised by frontline users get back to us and we can tune the system.
Support tier we attach to every implementation
Every KnowMeQ implementation comes with a Dedicated Implementation & Support engagement that delivers white-glove service from initial alignment, through SIS/CRM/LMS integration, to the pilot and full rollout. Ongoing support queries belong to our support channel rather than this page.
Next step if you are evaluating us
If you would like to walk through this roadmap against your specific stack and stakeholders, request a free demo on our homepage. From there we can scope a pilot with concrete milestones for your environment.
- Free demo booking (Calendly): https://calendly.com/matt-foran-knowmeq-sm
- KnowMeQ homepage: https://www.knowmeq.com/
- Skills Assessor AQ product page: https://www.knowmeq.com/skillsassessoraq
- Career Recommender product page: https://www.knowmeq.com/careerrecommender
- About page and team: https://www.knowmeq.com/about